Forms part of Fonds 10. Series consists of files documenting communications between the administrative office and the Police, Fire, and Public Works departments of the Rural Municipality and City of St. Vital. It appears in three groupings, according to department, with files on the Police and Fire department appearing first. Once a single department, Finance Committee recommended dividing the Police and Fire department in a budget meeting on February 25, 1952.

Series includes administrative files that contain correspondence and reports submitted by department heads; correspondence and agreements with various unions and associations as well as miscellaneous project files also appear. Other record types include financial statements, inventories, and copies of committee minutes. Files created after the City’s amalgamation in 1972 removed.

Forms part of Fonds 10. Series consists of general and project files documenting local improvements in the Rural Municipality and City of St. Vital (1927-1972). It records the request and approval for local improvements as well as their financing and administration. Common record types include correspondence, account sheets, petitions, drawings, tenders, specifications, bonds, and contracts.

Series arranged into groupings based on like subjects and/or file contents. General files on local improvements and types of local improvements (ie: oiling, paving, sewers, etc.) appear first, followed by petitions and requests. Case files arranged chronologically by street name appear last.

Forms part of Fonds 10. Series consists of all surviving by-laws for the Rural Municipality and City of St. Vital (1885-1971).* The earliest by-laws belong to the RM of St. Boniface, the predecessor and former name of St. Vital. By-laws passed by the Winnipeg Suburban Municipal Board, acting on behalf of St. Vital, appear from 1925 to 1927. Included in this series are schedules and other supporting documents as well as a set of indexes (1880-1971).

By-laws were pasted into volumes by the creator or attached to pages with tape or glue. By-laws often appear out of order as noted by the creator and, in a few instances, only copies are included. Series is arranged numerically (or chronologically by date of creation). All by-laws, except for those in volume 46, were kept in their original books.

*Includes by-laws 22 to 8738, not inclusive. Multiple by-laws, especially from 1885 to 1914, are missing. There is a significant jump in the numbering system from 2099 to 3000. For a more detailed description, see file list.

Forms part of Fonds 10. Series consists of valuation and census forms that document, in part, the property assessment function. Forms are initialed by the assessor and record details about the property and the occupants, including outlines of buildings, name and occupation of owners and tenants, assessed value of land and buildings, etc.

Series contains valuation files (1938-1947) and valuation books (1948-1957) that were organized according to township or plan. Books were taken apart and their contents placed in folders.

Forms part of Fonds 10. Series consists primarily of both incoming and outgoing correspondence created and maintained by the Rural Municipality and City of St. Vital. Files document communications and transactions between St. Vital and various parties (ie: residents, businesses, local clubs and associations, and other governments) as well as municipal administration and council business. Reports, agreements, briefs, petitions, town and building plans, and copies of minutes also appear in this series.

Series appears to have served as the central filing system for St. Vital. Most files created on the basis of subject or office of primary importance and arranged in alphabetical order. Large file groupings assembled on the Elm Park Bridge, Offers to Purchase, Province of Manitoba, Flood, Schools and Tenders as well as other records with a similar provenance were put back into this series. General correspondence with residents often filed by letter according to name of sender or recipient.

Recordkeeping appears haphazard with most files dating from the fifties and sixties and others going back to the twenties, possibly indicating previous appraisal(s). Files created after the City’s amalgamation in 1972 removed.

Forms part of Fonds 10. Series consists of files documenting communications between the Municipal Solicitor and the Rural Municipality and City of St Vital. It records the interpretation and application of law in a variety of municipal affairs, such as council matters, court cases, social welfare and hospital accounts, land and property issues, etc. Most files appear to have been created and maintained at the municipal office. Common record types include correspondence, agreements, copies and drafts of by-laws, court documents, and others.

Series includes groupings based on like subject headings. All groupings have a similar provenance with the exception of files labeled “St. Vital” that were likely assembled by the law firm McDonald & Dunham. Other firms hired by the municipality were Hough, Campbell & Ferguson and Newman, MacLean & Associates.

Forms part of Fonds 10. Series consists of incoming and outgoing correspondence created and maintained by the Rural Municipality and the City of St. Vital. It documents internal communication of an administrative nature as well as communication with residents, businesses, local clubs and associations, and other governments. Much of the correspondence generated from complaints and requests, either for information or for a specific action. Correspondence between St. Vital and other governments includes letters of congratulations and notices of various decisions or legislative changes. Subjects covered in correspondence are wide ranging and include tax and assessment, property matters, municipal services, licenses, capital works, development, and events.

Series is chronological and arranged by archivist according to month and year. Correspondence files with the City Solicitor and Greater Metropolitan Corporation of Winnipeg, which also appear in this series, filed separately. Loose records (ie: copies of agendas, minutes, reports, etc.) of council meetings, committees and boards placed into files at back.

Personal and/or sensitive materials removed and placed into restricted file.

Forms part of Fonds 10. Series consists of various reference materials, memorabilia and ephemera collected and preserved by the Rural Municipality and City of St. Vital. Many of the records seem to have been kept for their historical value, including files on the 1950 flood and select issues of the St. Vital Lance. Miscellaneous record books appear in this series as well.

Forms part of Fonds 10. Series consists of all surviving financial reports, financial ledgers, and other accounting records for the Rural Municipality and City of St. Vital. Each financial report summarizes the municipality’s financial operations on an annual basis as per the audit function. In addition to general ledgers, this series also contains ledgers documenting debentures, housing loan accounts, and tax sales. One volume records financial estimates from 1963 to 1968. Other records include sample debentures and two financial reports for the St. Vital Public Library (1967, 1970).

Series is arranged in two main groupings, financial reports and ledgers. When necessary, records were removed from bound volumes and placed in folders. Oversized items housed in separate containers.

Forms part of Fonds 10. Series consists of files belonging to Alan Gill that record his various activities and responsibilities as City Treasurer of St. Vital. Following the City’s creation, Gill was appointed Treasurer in July 1963. Prior to that date this role was carried out by the Secretary-Treasurer and, for a brief time, the City Clerk. Council passed by-laws 7800 and 7801 in June 1964 that appear to formalize the separation of Clerk and Treasurer. After amalgamation with the City of Winnipeg in 1972, the Community of St. Vital continued to maintain this filing series.

According to The Municipal Act, the duties of the treasurer were to receive and safely keep all moneys belonging to the municipality, and pay out those moneys to such persons and in such manner as provided in the Act, and as the by-laws or resolutions of the council direct. Responsible for financial management, the City Treasurer maintained accounts and generated financial information as a means of advising council and others on financial matters.

Series arranged into three groupings. Copies of reports appear first, followed by two correspondence series. The latter series has a distinct alpha-numerical filing system in which the letter signifies the subject (ie: A for Acquisition of Land) and the number signifies the order. Other subjects include capital projects, development agreements, estimates, land sales, levies and assessment, Metropolitan Corporation, planning proposals, school board and zoning. Records related to departmental finances, personnel and hospital accounts also appear throughout this series.