Title and statement of responsibility area
City Clerk's Department, Election Records, Election Working Papers
General material designation
- Textual record
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CA COWA 1-2-5
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Issuing jurisdiction and denomination (philatelic)
Dates of creation area
1934 - 1971 (Creation)
1874 - 1971 (Creation)
- City of Winnipeg (1874-1971), City Clerk's Department
Physical description area
1 m. Textual Materials
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The City of Winnipeg (1874-1971) was incorporated by a charter granted by the legislature of Manitoba on November 8, 1873. The office of the City Clerk was established early in 1874, its primary responsibilities having been defined in the Charter. The main duties of the City Clerk were to record and maintain a record of all resolutions, decisions and proceedings of Council and to act as the Returning Officer for the election of the Mayor and members of Council, for voting on money by-laws or plebiscites and for the election of school trustees for the School District of Winnipeg No. 1 (from 1891). By the 1880’s, the City Clerk was the Vital Statistics Division Registrar and kept records of vital statistics for Winnipeg (births, deaths and marriages). Further, the City Clerk was responsible for purchasing and distributing all stationery supplies required by the City and for preparing and distributing the Municipal Manual, an annual publication first published in 1904. The City Clerk also acted as Clerk of the Greater Winnipeg Water District (GWWD) and the Greater Winnipeg Sanitary District (GWSD). These districts were created in 1913 and 1935, respectively. When the Metropolitan Corporation of Greater Winnipeg (Metro) was created in 1961, the GWWD and the GWSD ceased to exist and the City Clerk was relieved of the task of clerking these two bodies. In 1964, the City Clerk became responsible for the regulation and control of the Civic Charities Endorsement Bureau, which was previously administered by the Public Welfare Department. With amalgamation in 1972, the City Clerk’s Department for the former City of Winnipeg took on this role for the new City of Winnipeg (1972-).
There have been sixteen City Clerks since the incorporation of Winnipeg as follows: A.M. Brown (1874-1883); C.J. Brown (1883-1926); M. Peterson (1926-1935); G.F. Bentley (1935-1945); L.M. Ault (1945-1948); G.L. Gardner (1948-1962); J.B. Kinnear (1962-1964); T. Mitchell (1964-1966); J.A. Masson (1966); W.A. Quayle (1966-1976); H.E. Sanger (1976-1979); R.J. Fergusson (1979-1986); M.G. McCullough (1986-1987); R.B. Hayes (1987-1991); D.E. Browton (1992-2000); and R. Kachur (2001-present).
City Clerk's Department.
Scope and content
Forms part of Series 2, Fonds 1: Sub-series consists of records created, accumulated and used by the City Clerk’s Department to run elections for Mayor, Councillors (Aldermen) and School Trustees for Winnipeg School Division No. 1. The records document the process of managing elections including the development of voting procedures, sample ballots and forms, the identification of sites for polls, hiring and training of election workers, complaints, and public notices and publicity for elections.
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There are no restrictions on access to these records. Researchers are responsible for observing Canadian copyright regulations.
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A file list is available.
No further accruals are expected.